Privacy Policy
Last updated: September 2026
Sphere Digital Recruitment Limited (“Sphere”, “we”, “us” or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal information when you interact with us, use our website, apply for a role, engage with us as a candidate or client, or otherwise use our recruitment services.
1. Who we are
Sphere Digital Recruitment Limited is a recruitment business providing permanent, contract, executive search and other talent solutions to clients in the UK and internationally.
For the purposes of applicable data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, Sphere Digital Recruitment Limited is the data controller responsible for the personal information covered by this Privacy Policy.
Sphere Digital Recruitment Limited
20 Red Lion Street
London
WC1R 4PS
United Kingdom
Email: hello@spherelondon.co.uk
Telephone: 0203 728 2973
2. Who this Privacy Policy applies to
This Privacy Policy may apply to:
- Candidates and prospective candidates
- Individuals who apply for jobs advertised by Sphere
- Clients and prospective clients
- Client contacts and hiring managers
- Contractors, freelancers and temporary workers
- Suppliers and business partners
- Website visitors
- Individuals who attend our events, subscribe to our communications or otherwise interact with Sphere
3. Information we may collect
The personal information we collect depends on your relationship with Sphere and how you interact with us.
For candidates, this may include your:
- Name and contact details
- CV and employment history
- Education, qualifications and professional experience
- Skills and areas of expertise
- Current and previous employment
- Salary, remuneration and employment preferences
- Location and right-to-work information
- Job preferences and availability
- LinkedIn profile or other publicly available professional information
- Interview notes and communications with us
- References and referee details
- Information necessary to facilitate a recruitment process or placement
Where necessary and lawful, we may also process certain sensitive or special category information. We will only do so where we have an appropriate lawful basis and meet the additional requirements applying to that information.
For clients, prospective clients, suppliers and other business contacts, we may collect information including your name, job title, company, business contact details and information relating to our relationship with you.
When you use our website, we may also collect technical information about how you interact with it, subject to your cookie preferences and applicable law.
4. How we collect your information
We may collect personal information directly from you when you:
- Submit your CV
- Apply for a job
- Register with Sphere
- Speak or correspond with one of our consultants
- Submit an enquiry through our website
- Attend one of our events
- Subscribe to our communications
- Engage with us as a client, supplier or business partner
We may also obtain information from third parties and publicly available sources where permitted by law. This may include professional networking platforms, job boards, referrals, recruitment databases and other sources relevant to our recruitment activities.
5. How we use your information
We may use your personal information to:
- Provide recruitment and talent services
- Identify roles or opportunities that may be relevant to you
- Assess your suitability for roles
- Introduce candidates to clients where appropriate
- Manage applications, interviews, offers and placements
- Communicate with you about recruitment opportunities
- Maintain and develop relationships with candidates and clients
- Provide market insight and recruitment advice
- Respond to enquiries and requests
- Manage our contractor and temporary worker relationships
- Organise and manage events
- Send relevant marketing or business communications where permitted
- Improve our website, services and operations
- Maintain appropriate business records
- Comply with our legal and regulatory obligations
- Establish, exercise or defend legal claims
- Prevent fraud, misuse or other unlawful activity
We will only use your personal information where we have a lawful reason to do so.
6. Our lawful bases for processing
Depending on the circumstances, we may process your personal information because:
It is necessary for our legitimate interests – for example, operating a recruitment business, finding suitable candidates for opportunities, developing relationships with candidates and clients and improving our services.
It is necessary to perform a contract or take steps before entering into a contract – for example, where we are arranging a placement or engaging a contractor.
We have a legal obligation – where we are required to process or retain information to comply with applicable law.
You have provided your consent – where consent is the appropriate lawful basis. Where we rely on consent, you can withdraw it at any time.
Where we rely on legitimate interests, we consider those interests against your rights and interests and will not use your information where those rights override our legitimate interests.
7. Sharing your information
As part of providing our services, we may share personal information with relevant third parties where necessary and lawful.
These may include:
- Clients and prospective employers
- Service providers supporting our recruitment and business operations
- Technology and IT providers
- Professional advisers
- Regulatory authorities, law enforcement agencies or other organisations where required by law
- Other parties where you have authorised us to share your information
We will only share personal information where there is an appropriate reason to do so and will take reasonable steps to ensure it is appropriately protected.
We will not sell your personal information.
8. International transfers
Sphere operates internationally and works with candidates, clients and service providers across multiple markets.
This means that, in some circumstances, your personal information may be transferred to or accessed from countries outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection law and that appropriate safeguards are in place where required.
9. How long we keep your information
We will only retain personal information for as long as reasonably necessary for the purposes for which it was collected, including providing our recruitment services and satisfying legal, regulatory, accounting or reporting requirements.
The appropriate retention period will depend on the nature of the information, our relationship with you, why we hold it and any applicable legal requirements.
When personal information is no longer required, we will take appropriate steps to securely delete or anonymise it.
10. Marketing communications
Where permitted by law, we may contact you with information we think may be relevant to you, including recruitment opportunities, market insights, salary information, events, reports and other Sphere content.
You can opt out of marketing communications at any time by using the unsubscribe option contained within our emails or contacting us directly.
Opting out of marketing communications will not prevent us from contacting you where we have another legitimate reason to do so, such as regarding an active recruitment process.
11. Cookies
Our website uses cookies and similar technologies to operate effectively, understand how visitors use the website and, where applicable, improve your experience.
Where required, non-essential cookies will only be used with your consent.
Further information about the cookies we use and how you can manage your preferences can be found in our Cookie Policy and through the cookie settings available on our website.
12. Keeping your information secure
We take the security of personal information seriously and use appropriate technical and organisational measures designed to protect information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is limited to those who have a legitimate business need to access it.
13. Your data protection rights
Depending on the circumstances, you may have the right to:
- Request access to the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your personal information in certain circumstances
- Ask us to restrict how your information is processed
- Object to certain types of processing, including direct marketing
- Request the transfer of certain information to you or another organisation
- Withdraw consent where we rely on consent to process your information
These rights are not absolute and may be subject to exemptions under applicable law.
If you would like to exercise any of your rights, please contact us using the details below.
We may need to verify your identity before fulfilling your request.
14. Complaints
If you have a concern about how Sphere has handled your personal information, please contact us first so that we can investigate and try to resolve the issue.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection.
Information Commissioner’s Office
15. Third-party websites
Our website may contain links to websites operated by third parties.
Sphere is not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy policy of any external website you visit.
16. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, business practices or legal obligations.
Any updated version will be published on this page and the “Last updated” date will be amended accordingly.
17. Contact us
If you have any questions about this Privacy Policy, how we use your personal information or would like to exercise your data protection rights, please contact:
Sphere Digital Recruitment Limited
20 Red Lion Street
London
WC1R 4PS
United Kingdom
Email: hello@spherelondon.co.uk
Telephone: 0203 728 2973